How The Events GHIN Integration Works

Before You Begin

Make sure to have an adequate understanding of our Events module by reading our How Events Works article.

What's The Point?

Coordinators running a tournament or league often want to automate as much of the process as possible. One of the most unwieldy parts of running an event is gathering all of the players' handicap indexes, calculating their individual course handicaps, and inputting it all into the Gallus Tournament Software. Wouldn't it be nice if the software could do all of this calculating for you?

Enter the GHIN integration. Simply collect everyone's GHIN ID, tie each to their profile from within the event, and we'll do the rest: find their handicap index, calculate course handicap based on slope/rating of their selected tee, and apply any handicap allowances for the event.

To find out more about how this system works, read on.

Inputting GHIN Numbers For Each Player

The most important part of this entire process is associating accurate GHIN numbers to each player. Admins can use our Spreadsheet Import functionality for the most efficient data entry or input each player's info manually.

Option 1: Spreadsheet Import

To utilize this option, follow the steps outlined in our How Tournament Spreadsheet Imports Work article to download the template for the event. In the GHIN column, input each player's GHIN number accordingly. Once finished, upload the spreadsheet and everyone's course handicap will be accurately displayed within their profile.

For more information on using our Spreadsheet Import option, please read our How Tournament Spreadsheet Imports Work article.

Option 2: Manual Entry

Alternatively, event admins can input player data manually. For this method, add a player in the Players step and input their GHIN number in the field before clicking Search. If the number inputted matches a player's GHIN profile, the name and course handicap info will populate automatically.

For more information on inputting data manually, please read our Manually Entering Info In The Gallus Tournament Software article.

Refreshing Handicaps On The Day Of The Event

The USGA's Frequency of Revision of a Handicap Index Update rule outlines the possibility of a daily handicap index update for each player. To support our tournament coordinators that are ahead of the curve and input their player info weeks in advance, we've added the ability to update everyone's index on the day of the event.

You can edit a player's handicap up until the round starts. For example, if the round begins at 8:00 AM, you will no longer be able to make edits once it reaches 8:00 AM.

Follow the below steps to update all indexes using this integration:

1. Log into your Gallus Admin Dashboard.
   
2. From the Quick Start page, click Events.
   
3. Select the event you'd like to update indexes for.
   
4. On the checklist screen, click Players.
   
5. On the ensuing page, click Update GHIN.
   
1. 
   

1. IF THE UPDATE GHIN BUTTON IS NOT APPEARING: None of your players have a GHIN number associated with their profile. Add a GHIN number to at least one player (instructions above) to make the button appear.
6. A modal appears with the last day indexes were updated en masse. If you'd still like to update, click Update Now.
   
7. DONE! All indexes have been updated. Look in the Integration column to find each player's status:
   
1. 
   
1. Empty: No GHIN number has been inputted.
   
2. Green: GHIN index successfully pulled.
   
3. Red: GHIN number inputted, but there is an issue with the player's membership (expired, lapsed, etc.)

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